Cover for the public
It covers claims from the public for injury or damage. Many organisers ask for at least £5 million of cover, and some ask for £10 million.
Guide hub
Insurance and compliance for event traders
Most organisers ask for public liability insurance and proof of it before they confirm a pitch. If you employ anyone, employers' liability cover is a legal requirement. Food sellers also register and keep hygiene records, and every stall needs a safe set-up. These guides explain each area.
RB
Written by Ryan BrachaSpecialist in marketing and health and safety compliance
The short answersPublic liability Employers' liability Safety Documents
Four things organisers ask to see
A legal requirement for staff
If you employ people you generally need this cover by law. GOV.UK explains who it applies to.
Set up safely
Secure the gazebo, keep cables off the floor, carry a first aid kit and a fire extinguisher if you cook.
Carry your paperwork
Bring your insurance certificate, risk assessment and any food registration or permits.
The guides
Every guide on insurance and compliance
Public liability insurance for traders
What it covers, how much cover organisers ask for and what to check in a policy.
Employers' liability for market traders
When the law requires it and what counts as an employee.
Risk assessments for event stalls
How to write a simple risk assessment for a stall.
Fire safety for stalls and gazebos
Extinguishers, flame-retardant canopies and cooking safety.
Gas and electrical safety for traders
Keeping gas appliances and electrical kit safe at an event.
What event organisers ask to see
The documents traders most often need to show.
Common questions
Insurance and compliance: frequently asked questions
How much public liability insurance do I need?
Many organisers ask for at least £5 million of cover, and some ask for £10 million. The organiser's trader terms have the final say, so read them before you buy a policy.
Do I need employers' liability insurance?
If you employ staff you generally need it by law. GOV.UK explains who counts as an employee and the rules that apply.
Do I need a risk assessment for my stall?
Many organisers ask for one, and anyone running a business has duties under health and safety law. Keep a short, written assessment for each type of event.
Do I need a fire extinguisher?
If you cook or use heat, carry one that suits the hazard. Many organisers require one, so check the trader terms.
What documents should I bring to an event?
Your insurance certificate, risk assessment, any food business registration and gas or electrical safety certificates that apply to your kit.
From Gala Tent
Commercial gazebos for professional traders
Insurance, safety and organiser checks all start with sound kit. Gala Tent makes commercial gazebos for traders who work events week after week.
More from the Gala family
Useful pages on our sister sites
Event Industry Trader is published by Gala Tent. These pages from Gala Tent and the wider Gala group go further on the kit, branding and payments covered here.
Sources
Where to check the rules
Rules vary by council and by event. Confirm requirements with the organiser and the relevant authority before you act.