Lighting and power for event stalls

Start with the organiser

Many events have no mains supply at all, and those that do often charge for it or limit what you can use. Ask the organiser what is available, what it costs and whether you need to supply your own cable or a protective device. Get the answer in writing where you can, and book any power point early, because supply is often limited and goes to the first traders who ask.

Battery lighting

• LED lights run for a long time on a small battery and give off little heat.
• Rechargeable lights save money over a season. Charge them the night before and carry spares.
• Clip or hang lights from the gazebo frame, and keep them away from the canopy fabric where they could get hot.
• Pick a warm white light that shows stock colours accurately.
• Carry a head torch or small torch for packing down after dark.

Using mains power safely

Outdoor electricity brings extra risk from damp and trailing cables. HSE guidance covers the safe use of electrical equipment at work, and many organisers ask traders to show that equipment has been checked. Use cables rated for outdoor use, keep connections off the ground and out of puddles, and unroll cable fully so it does not overheat. Keep plugs and sockets off the ground, and shelter them from rain with a suitable cover.

A residual current device, or RCD, cuts the power quickly if a fault sends current to earth. Many organisers and insurers ask traders to use one, so carry your own.

Testing and checking equipment

HSE explains that portable appliance testing is one way to check electrical equipment, and that the law asks for equipment to be maintained in a safe condition. Do a visual check before every event for frayed cable, cracked plugs and damaged casings. Many organisers ask for a recent test label, so ask what they require.

Generators and cables across walkways

Many organisers do not allow generators near the public or have strict rules about where they go, so ask before you bring one. Never run a cable across a walkway where people could trip. Cover it with a proper cable protector or route it behind the stall. Keep walkways clear for customers, staff and emergency access at all times.

Carry spares

Pack spare bulbs or lights, spare batteries, a charged power bank and a spare cable. Light failure on a busy afternoon costs sales, and spares fit in a small box. Keep the box with your gazebo kit so it travels with you every time.

Plan for the dark

Winter and evening events finish after dark. Light the front of the stall, the price signs and the payment area. The outdoor event checklist includes a torch and spare batteries for this reason, and the card payments guide reminds you to keep your reader charged. A power bank for your phone and reader is a cheap safeguard.