Outdoor event checklist for traders
Pack a gazebo with weights, a table and display, a card reader and cash float, stock and price signs, a first aid kit and, if you cook, a fire extinguisher. Check the organiser's trader pack, because some events require extra safety kit.
Stall
- Gazebo, with weights for every leg
- Side walls
- Table and cloth
- Display stands and price signs
- Bags and wrapping
- Banner or sign with your name
Money
- Card reader and charger
- Power bank
- Cash float and change
- Receipt book or digital receipts
Paperwork
- Insurance certificate
- Booking confirmation and pitch number
- Risk assessment
- Food business registration and allergen information, if you sell food
- Photo ID
Safety
- First aid kit
- Fire extinguisher, if you cook or use heat
- Cable covers for any leads
- Gloves and hi-vis, if the organiser asks
Comfort
- Water and food
- Waterproofs and warm layers
- Sun cream and a hat
- A chair
- Bags for rubbish
The day before
- Check the weather and the organiser's latest message.
- Charge every device.
- Load the van in the order you will unpack.
- Confirm your arrival time and where to park.
Frequently asked questions
What do I need for a market stall?
A gazebo, weights, a table, display, price signs and a way to take payment. Add paperwork and safety kit.
Do I need a first aid kit?
It is good practice, and many organisers ask traders to carry one. Check the trader terms.
What paperwork should I bring?
Your insurance certificate, your booking confirmation and pitch number, a risk assessment, and food registration and allergen information if you sell food.
Gazebos built for regular pitches
Once a pitch is confirmed, the stall needs to fit it. Gala Tent makes market stall gazebos for traders who set up week after week.
Useful pages on our sister sites
Event Industry Trader is published by Gala Tent. These pages from Gala Tent and the wider Gala group go further on the kit, branding and payments covered here.
Where to check the rules
Rules vary by council and by event. Confirm requirements with the organiser and the relevant authority before you act.